Vote Mama is looking for an Executive Assistant with exceptional communication and organization skills to assist the Founder & CEO in external communication, scheduling, and special projects. As Executive Assistant, you will report directly to the Founder and CEO, Liuba Grechen Shirley. This position is remote with flexibility to travel for in-person events if necessary. This role requires the ability to work independently and to exercise sound judgment and discretion while maintaining absolute confidentiality.

Compensation: 

$60K - $65k/year

Benefits: 

Group medical insurance, group dental insurance, group vision insurance, paid federal holidays, unlimited vacations and sick days, six months of paid family leave, and upon three months of employment, access to a 401(k) retirement plan with matching up to 3%.

Core Responsibilities:

• Assist the CEO with all external and internal communications including but not limited to: drafting correspondence, maintaining records, taking thorough notes in internal and external meetings, and compiling necessary documents and research for all external and internal meetings

• Provide sophisticated calendar management

• Oversee administrative duties for the CEO: expense reports management, timesheet management, and record maintenance

• Attend in-person meetings and events as needed

• Research, organize and make all travel, accommodations, and expenses for the CEO for in-person events/meetings

• Maintain electronic filing systems

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company and the Executive Leadership Team

• Research, assemble, and analyze information. Type reports, manuals, procedures, policies, agendas, meetings, and minutes. Proofread copy for spelling, grammar, and appearance, making appropriate changes

• Prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgments and recommendations to manage day-to-day engagements

• Assist in planning, coordination and execution of special events and projects (provide similar support to leadership team on an as-needed basis)

• Organize meetings and events for convenings, retreats, various board meetings, and other logistics to ensure that the Founder & CEO’s office and organization is represented with excellence

• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed

Required Qualifications:

• Bachelor’s degree

• 2 years minimum experience in supporting a senior executive or team

• Alignment with Vote Mama’s values and mission

• Passionate about U.S. politics and policy based advocacy

• Excellent written and verbal communication skills

• Superb time-management skills

• Ability to pay attention to detail and multitask

• Well-developed organizational skills, initiative and independent judgment

• Excels at problem solving and self-motivated

• Basic understanding of frequently used computer software and programs, such as Microsoft Suite, Google Drive, Certify, and Gusto

• Interpersonal skills

• Ability to work as part of a team

Vote Mama is the nation’s first Political Action Committee dedicated to electing Democratic moms up and down the ballot. Vote Mama Foundation is the leading source of research and analysis about the political participation of mothers in the United States. Vote Mama Foundation is working toward gender equity by breaking the barriers mothers face running for office, normalizing mothers of young children running for office, and enabling legislators to pass family-friendly policies. Vote Mama Lobby is the only organization harnessing mom’s political power from the outside and the inside: lobbying for and electing mamas. Vote Mama Lobby was launched to mobilize a grassroots Mama Lobby by inspiring, engaging, and supporting everyday moms to volunteer for mama candidates and advocate for truly family-friendly legislation.